Court File Tracking - Barcode ScanningA totally web based, fully customizable enterprise Records Management Software and file tracking solution

The perception to private and public business entities that information is an asset and must be managed effectively and efficiently in order that it will benefit the business, therefore the economy, is right thinking. The amount of government regulation pertaining to business records has made it vital that organizations begin to take the managing of these “assets” seriously. However, resources for document management have not always been budgeted for, because it’s never been a serious ROI campaign. But companies are beginning to look at it as a way of saving money, and not so much a way of making money for the , so support for these records management systems is growing.

With a bit of ingenuity, planning and the right tools and technology an effective program can be built, and a huge budget is not necessary.

Let us help you implement a plan by providing you with the most state of the art, leading edge technology for tracking your documents.

OPUS iNet provides a 100% web based document tracking solution. Deployable to the entire enterprise or for strategic use within a department, OPUS iNet provides a total solution to manage physical active as well as in-active records. Electronic records such as email, word documents, MS Excel documents or images can also be attached, tracked and viewed.  Physical records refer to boxes, file, documents or other objects.

The heart of OPUS iNet is the rich functionality of traditional records management software in an innovative, state of the art, cutting edge technology. Built into the product is current compliancy, content and circulation management. Industrial strength security protects your critical data, yet allows flexibility to assign security levels to users (or groups), allowing them to perform their tasks without security breaches. Government compliance, corporate compliance and records retention features allow users to implement internal controls in order to satisfy Sarbanes-Oxley Act requirements.

Archived or Active Records Tracking

OPUS iNet provides a creation to destruction solution for your records. The power of this product provides the ability to manage and track the highly active status of a record as it moves about within a workflow regime, then will manage its final stages as it resides in a dormant state within an archive center.

If policy dictates, tag your documents for destruction, and users will be notified when destruction needs to occur and where the document resides.

The circulation tools built into OPUS iNet include barcode and RFID technologies to allow for maximum staff productivity. In addition to the advanced file room tools built into OPUS iNet, this product also provides complete functionality to manage the Records Center; including space management and support for Windows CE portable barcode devices and RFID technologies.

Advanced Features and Functionality

  • Content History – An audit trail of all content changes is kept to track all changes as well as who made the changes.
  • Circulation History – Audit trails of all Item movement is tracked and can be viewed in various reports.
  • Extensive Reporting – Options include ad hoc, user definable reports, or the option to run, or modify pre-defined reports.
  • User Configurable – An administrator can configure OPUS iNet include as many indexing fields as necessary.
  • Extensive Searching – Searching on multiple fields, as well as the utilization of wildcard and global searches allow users to locate any record fast, effortlessly, and efficiently.

Indexing Forms and Report Customization

OPUS iNet allows system administrators to configure their metadata indexing forms for as many object types or record types as they may choose. There is an unlimited number of data fields which can be tracked. Each field element can have its own set of business rules. Once forms have been defined, they can be used for data entry/editing and as search criteria. Forms can be linked to user definable groupings or departmental categories with create, edit and view security permissions associated to each form.

Users can define their own ad hoc reports, which include multiple grouping levels as well as detail fields. Columns can be customized by size, font and color. Multiple levels of sorting, include terminal digit sorting can be enabled.

OPUS iNet includes numerous pre-defined reports which are included under the groupings of Administration, Inventory, Circulation and Retention. Each of these reports can be modified and additional reports can be added to the OPUS iNet report interface via the OPUS iNet administration.

Barcode Tracking

Perform many circulation tasks such as; check outs, check INS, location moves, inventory tracking as well as other tasks by utilizing barcode readers. OPUS inept employs its own “drag & drop” barcode designer or can interface with most third party color label systems.

All barcode transactions will be captured in history for viewing and reporting.

Electronic Records

Corporate records are becoming increasingly difficult yet critical to manage due to today’s highly regulated world. Electronic documents can be indexed or attached to physical Items and have retention schedules attached to manage the life of the document. Whether tracking legal documents, patient files, collateral loan documents, or personnel files, OPUS iNet will provide the customized solution to meet your needs.

Technical Overview

OPUS iNet is built for large item inventory levels (50 million +) and high transaction volume. Built on Microsoft.NET and JAVA 2 technologies, OPUS iNet utilizes the latest in today’s web based technologies including; AJAX, SOAP and XML. Database management systems include MS SQL Server and Oracle.