Fifth generation of the OPUS File & Document Tracking system.
OPUS V5 is the most comprehensive desktop file & document system on the market today. Containing all the functionality of the Enterprise OPUS iNET software, OPUS V5 is ideal for the departmental solution or the smaller organization for records management.
Manage and track files within your local network or across the Nation using a wide area network. Regardless, you will find performance outstanding and the solution is very competitively priced.
Chain of Custody
Always know where your files are and where they have been. The OPUS Chain of Custody history will record all file/document movement as well as any metadata edits by users. Users can transfer files via point & click or using barcode scanning (or RFID) functionality.
Active or Archived Records Tracking
OPUS V5 provides a creation to destruction solution for your records. The power of this product provides the ability to manage and track the highly active status of a record as it moves about within a workflow regime, then will manage its final stages as it resides in a dormant state within an archive center.
If policy dictates, tag your documents for destruction, and users will be notified when destruction needs to occur and where the document resides.
The circulation tools built into OPUS include barcode and RFID technologies to allow for maximum staff productivity. In addition to the advanced file room tools built into OPUS V5, this product also provides complete functionality to manage the Records Center; including space management and support for Andriod portable barcode devices and RFID technologies.
Features and Functionality
- Metadata Forms – Unlimited number of user definable Indexing forms can be defined for different types of files & documents being tracked.
- Barcode Labels – Create unlimited number of label designs via the built in label designer or interface with third party color label products.
- Parent/Child Relationships – Create and track file in box, or document in files.
- Item Requests - System users can search and submit requests for files & boxes. These requests will then be displayed in a Request Queue for fulfillment. Email notifications can also be configured.
- Extensive Searching – Searching on multiple fields, as well as the utilization of wildcard and global searches allow users to locate any record fast, effortlessly, and efficiently.
- Extensive Reporting – Options include ad hoc, user definable reports, or the option to run, or modify pre-defined reports.
- Security Roles - User definable security roles allow gradual level permissions for all OPUS functionality.
Metadata Forms and Report Customization
System administrators can configure unlimited number of metadata indexing forms. Each field element can have its own set of business rules. Once forms have been defined, they can be used for data entry/editing and as search criteria. Forms can be linked to user definable groupings or departmental categories with create, edit and view security permissions associated to each form.
Users can define their own ad hoc reports, which include multiple grouping levels as well as detail fields. Columns can be customized by size, font and color. Multiple levels of sorting, include terminal digit sorting can be enabled.
OPUS includes numerous pre-defined reports which are included under the groupings of Administration, Inventory, Circulation and Retention. Each of these reports can be modified by System Administrators or new reports can be added using the Static Report Designer.
Barcode Tracking
Perform many circulation tasks such as; check out/check in, location moves, inventory tracking as well as other tasks by utilizing barcode readers. OPUS inept employs its own “drag & drop” barcode designer or can interface with most third party color label systems.
Barcode transactions can be performed with attached USB barcode readers or portable barcode reader devices.
Electronic Records
Capture and attach any type of electronic file. These electronic files can then be viewed through desktop applications, such as Microsoft Word or Excel.
Technical Overview
OPUS V5 is built for large item inventory levels (50 million +) and high transaction volume.
