Court Case File TrackingWhen a US District court became over whelmed with the increased volume and activity of their case files, they turned to OPUS for Case File Tracking. With no system in place for pulling the number of required cases on the docket each week, court personnel where spending an increasing number of hours rounding up the case folders that were needed. Excel files were used to track the case folders, but since the activity picked up no one had the time to document the movement of the case folders.

OPUS was installed utilizing a barcode system for tracking the case folders with plans to migrate to RFID tracking. OPUS was easily configured and is populated via a backend database interface to the court's legacy docket system. This allows for new cases as well as case file requests to be placed into the OPUS request queue where pick lists can be generated for daily pulls. Case file requests can also be entered by court personnel directly into OPUS or uploaded via Excel (or text) files.

As the loan files were created, a color barcode label was attached to the file and it began its journey through the audit phase. At each workstation the file was scanned into a stationary barcode reader and the OPUS Transfer Agent recorded its new location. This process was completed entirely in the background and did not disrupt any process the user had on their workstation.

Case files are easily scanned out to the requested court using fixed or portable barcode readers.

Efficiency has been improved dramatically to the point where only a few court personnel are involved in tracking the case files and performing pulls. Management now has a handle on where any Case file is at any time and reports have good matrix on the volume and activity levels.

To learn more about Court Case file tracking OPUS Lite or OPUS iNET

 

Case File Tracking Software

Court Case file tracking with RFID. Court document tracking with OPUS iNET US District courts and others use OPUS File Tracking Software. Social Case File Management Software. Integration from FileTrail and Smead."