Court File Tracking - Court File TrackingWeb based, fully customizable Records Management Software and file tracking system

With all the functionality of OPUS iNET, OPUS Cloud allows you to get started immediately without any infrastructure cost of web and database servers. Users only need a web browser (Edge, IE, or Chrome).

OPUS Cloud is great file tracking and archive records management where ease of use is critical. Barcodes and RFID tracking can also be used with OPUS Cloud.

Let us help you implement a plan by providing you with the most state of the art, leading edge technology for your file tracking and document tracking.

Deployable to the entire enterprise or for strategic use within a department, OPUS Cloud provides a total solution to manage physical active as well as in-active records. Electronic records such as email, word documents, MS Excel documents or images can also be attached, tracked and viewed.  Physical records refer to boxes, file, documents or other objects.

The heart of OPUS Cloud is the rich functionality of traditional records management software in an innovative, state of the art, cutting edge technology. Built into the product is current compliancy, content and circulation management. Industrial strength security protects your critical data, yet allows flexibility to assign security levels to users (or groups), allowing them to perform their tasks without security breaches. Government compliance, corporate compliance and records retention features allow users to implement internal controls in order to satisfy Sarbanes-Oxley Act requirements.

Archived or Active Records Tracking

Manage your active or inactive files and boxes from time of creation to destruction. Attach user definable records retention schedules to calculate records destruction.

Records ready for destruction can be submitted for review and approval prior to being marked as destroyed. Destruction reports can be printed at the time of destruction and a complete history of the transaction is retained for your records.

The circulation tools built into OPUS iNet include barcode and RFID technologies to allow for maximum staff productivity. In addition to the advanced file room tools built into OPUS iNet, this product also provides complete functionality to manage the Records Center; including space management and support for Windows CE portable barcode devices and RFID technologies.

Advanced Features and Functionality

  • Content History – An audit trail of all content changes is kept to track all changes as well as who made the changes.
  • Circulation History – Audit trails of all Item movement is tracked and can be viewed in various reports.
  • Extensive Reporting – Options include ad hoc, user definable reports, or the option to run, or modify pre-defined reports.
  • User Configurable – An administrator can configure OPUS iNet include as many indexing fields as necessary.
  • Extensive Searching – Searching on multiple fields, as well as the utilization of wildcard and global searches allow users to locate any record fast, effortlessly, and efficiently.

Indexing Forms and Report Customization

OPUS Cloud allows system administrators to configure their metadata indexing forms for as many object types or record types as they may choose. There is an unlimited number of data fields which can be tracked. Each field element can have its own set of business rules. Once forms have been defined, they can be used for data entry/editing and as search criteria. Forms can be linked to user definable groupings or departmental categories with create, edit and view security permissions associated to each form.

Users can define their own ad hoc reports, which include multiple grouping levels as well as detail fields. Columns can be customized by size, font and color. Multiple levels of sorting, include terminal digit sorting can be enabled.

OPUS Cloud includes numerous pre-defined reports which are included under the groupings of Administration, Inventory, Circulation and Retention. Each of these reports can be modified and additional reports can be added to the OPUS iNet report interface via the OPUS iNet administration.

Barcode / RFID Tracking

Perform many circulation tasks such as; check outs, check INS, location moves, inventory tracking as well as other tasks by utilizing barcode readers. OPUS inept employs its own “drag & drop” barcode designer or can interface with most third party color label systems.

All barcode transactions will be captured in history for viewing and reporting.

Electronic Records

Corporate records are becoming increasingly difficult yet critical to manage due to today’s highly regulated world. Electronic documents can be indexed or attached to physical Items and have retention schedules attached to manage the life of the document. Whether tracking legal documents, patient files, collateral loan documents, or personnel files, OPUS iNet will provide the customized solution to meet your needs.

Technical Overview

OPUS Cloud is built for large item inventory levels (50 million +) and high transaction volume. Built on Microsoft.NET and JAVA 2 technologies, OPUS iNet utilizes the latest in today’s web based technologies including; AJAX, SOAP and XML. Database management systems include MS SQL Server. Browsers supported include Edge, IE, and Chrome.